Cornerman

Focus your planning on building habits and routines

Last time I wrote about ways to get insight in how your time is really spent on a weekly basis and how you can get some breathing room into your week. However I did not go into the actual making of the planning itself. This week I will talk about building the planning and what should be the main focus when planning. And no it’s not (always) about efficiency.

Plan with consistency in mind.

We have 1 new goal in mind, something we want to do more and achieve a certain goal in. To get good at something we need consistency in the time we spent on it. So much so that it becomes a habit and is part of our weekly routine. Before it’s a habit , something we do almost automatically, it needs time to first become a consistent part of our planning. And we have to be able to execute a planning.

To make sure this is feasible our planning needs room to breath, not just in time but also purposefully with breaks, rest and recovery space. Only then will we be able to fully work trough our planning. So it’s not about doing as much as possible, but we need to plan for longevity. We need to be able to keep up with ourselves. Consistency is key. It’s not a sprint, it’s a marathon.

How do we achieve consistency in a planning ?

We know how much time we spent on things, we also made some changes. Dropped some activities from the list and limited time spent on certain activities. So how do we fit in our new goal ? We have some room, now we partly fill this in with activities towards our new goal. Make sure you choose 3 moments in the week. 3 is the minimum for making something a habit over the long run. Don’t overdo it in hours especially in the beginning. It’s hard work starting something new and will take a lot of energy. So start modest. Let’s say 2 sessions of 1 hour and 1 session of 1,5 hours. Take 5 to 10 minutes break between each 30 minutes. Plan those as well. So how does that look ?

Time	Activity	Duration
8:00 - 8:45	Meeting	0:45
8:45 - 8:55	Break	0:10
9:00 - 9:30	Focus work	0:30
9:30 - 9:35	Break	0:05
9:35 - 10:05	Focus work	0:30
10:05 - 10:15	Break	0:10
10:15 - 10:30	Emails	0:15

Why do we need breaks in our planning ?

We need breaks not just to take a rest and recover, but the most important thing, we need it to let our mind process and digest the things we learned. Rest gives our brain the ability to remember and preserve.

Everyone has a limited amount of energy for doing high cognitive tasks a day. Things like reading a difficult book (or manual), working on solutions to complicated problems and so on.

If you trained yourself very well in these tasks and your environment is at its best (more on this later) this is 4 hours a day. Really focussed work. That takes a lot of energy. To recuperate it means you can’t do this for 4 hours straight without breaks. you need breaks to maintain a high level of focus. And to get out of that chair. So to make those hours count, breaks are essential.

But I work 8 hours a day ?

Yes most people do, and not included time spent traveling. Luckily a lot of work related tasks are not high cognitive tasks. A lot of things are low cognitive tasks preceding the high cognitive tasks. Simply the hours it takes to get a job done.

Finding a solution to the problem is the high cognitive taks, getting the tools out and spending the hours is less cognitive demanding. Yet can still exhaust you without breaks. So when you work, maintain the breaks. Take less meetings. Make sure the meetings you take are to the point, and are not back to back. You need time to process what is said in that meeting and distill the work that comes out of it for you. It might be counter intuitive to say no to people more often. But it will free up your work calendar and it will improve the quality of your output. Thus making you more efficient. See, there is some efficiency to be gained as well.

So in order to save up some energy for your after work activities and your new goal, go and take the same approach for your work planning as well. Take the breaks, don’t overflow your calendar, make sure you focus on what’s important and block time for high cognitive tasks.

High cognitive tasks & their environment.

Things that take a lot of brain power, finding solutions to problems. Learning new skills. Doing the hard things basically, need a certain setting for your brain to be able to focus. the first one being, no distractions. So no phones, no interruptions and ideally no screens. Or no internet connected screens.

Make sure the desk is clean, with just the things you need, and a pen and some paper for taking notes. Yes paper notes, by writing your brain remembers things better. So take any preferred notebook, blank sheets of paper, and start writing. Draw things. Any way that helps you remember the things you want too learn or work out the solution to a problem. And be able to reproduce them.

Set a clock and take a break of 5 or 10 minutes every half hour. You need to practice this. We live in a world of distraction and its not easy staying focused. It takes time. First few attempts might exhaust you.

Weekly planning

Your weekly planning is an overview of important tasks and activities. More importantly plan your rest and preferable take one or two moments in your week doing nothing, making sure you have playtime or just hanging around. The most important thing is breathing room and consistency. Yielding results is far more about continuing working that it is about short periods of hard work on your passion project and then months of no work at all.

And last but not least, have fun !

Showing up – Plan your path towards your goals

Showing up?

Showing up is half the work, which is half true in itself. Because without a rhythm to your showing up, the act of showing up gets harder and harder.

Bit of a confusing sentence right ? Everything in life moves according to a rhythm , breathing is a rhythm , the sunrise a rhythm, you move in a certain rhythm.

So in order to become good at anything, working on that skill needs a rhythm. And in order for a rhythm to become a rhythm, planning it is necessary. Even for people who hate planning. Mostly it is not the planning people hate. But the showing up. Planning something leaves a lot of room for perceived failure, and that feeling is what you want to avoid. Postponing any activity feels bad. Especially an activity you want to be good at, have a passion for. Dream of doing.

So we don’t plan, and set ourselves up for failure. Not failure in a sense that we are bad at the very thing we want to be good at. But failing because we never got started.

So how do we plan ?

People tend not to plan activities, but cram the day as full as possible, doing as much as possible. And call it planning. That’s the opposite of planning. Planning needs room, breathing room. As a person you will not be at your best all the time. Most of the time, how you feel and how your energy flows depends on a lot of things you can’t control. Cramming your days as full as possible leaves more room for external factors sucking your attention and energy away.

The first step, set one new goal

There is a lot things that can be said for having multiple goals, but as we plan for the first time, in a new way, we forget we already have goals in our life. Maybe not goals defined as goals. But time is being consumed. You have your personal life, work, and maybe already a sport or other physical activity you do. All of these things already have a place in your diary and a rhythm to them.

So think of one new thing you want to master, be good at, improve your skills on. For me that is making music. Which always lingered in the distance and I defined it as a hobby, but never put in a consistent amount of time and work. Yet I loved doing it whenever I got around to it. So think about that one thing. Your passion as it is commonly defined.

Write this down as your focus point for planning.

The second step, measure your real time consumption.

Keep a diary and measure how long every activity in your agenda really took versus how much you planned for it. And make notes on what kind of taks it was. Household shores are tasks you will have to do. And never plan enough time for. Also make notes of how all activities outside of the obligatory ones contribute to your new goal. Be honest.

You don’t plan the binging of this new series on Netflix or any other subscription thing. Note the hours, also make note of how many hours you spent on social media not doing anything towards your goal.

Make detailed notes, how you feel, if you where happy at the end of the day, how energized you felt at the beginning and at the end. Do all this for 2 weeks.

The third step, deleting activities and compressing time slots.

Now its time to start deleting all those excess activities and limit time spent on things, its ok to wind down with social media, watch some tv at the end of the day. But limit the hours you put into those things.

Household shores need doing, get the notes out and see if you planned these realistically or did they consume more time ? Allocate time appropriatly.
Also, plan ahead, do the groceries with a list you made earlier, plan making the list. And so on.

Delete any activities that drifted you away from your new goal, and are not absolutely necessary. Combining these 3 should make room for spending at least a couple of hours on the new goal. Make sure you plan these new activities at least 3 times a week, in order to get that all important rhythm.

Last but not least, plan leisure time. Grab that book, watch that movie, go hang out with friends, do date night , do nothing. Leave room for doing nothing. Plan rest! Really resting is very important, just sitting or lying down. Doesn’t have to take long.

Plan days or longer with no plans at all, play in those days. Do whatever you feel like. Be a kid again. This is a great way for experimenting without limits and ingraining new paths of thinking into your subconsciousness.

Make sure rest and recovery are done in between the ‘harder’ activities that take up a lot of energy. All tasks with a high level of concentration can only be done for so many hours a day. Science has it marked down to four a day, if you are practiced. I will do a separate blog on focussed work. But don’t overdo it on complicated tasks. Especially in the beginning.

The finish

So we now know what we want to achieve. We have the goal. We measured our activities. We know the realities of executing all tasks in a week. We downsized on the amount of activities and limited our time we spend per activity.

We booked in time for rest and recharging. So what’s next, make a default planning for the week, set a fixed day for doing the planning for next week, lets say Saturday evening. Execute the planning, and keep a diary om the progress.

Next week I will dive into the structure of planning and how to build up a routine.

New avenues – Thinking about the music making proces & other topics

I have been documenting my album journey for the past months. In a weekly format discussing the ups & downs of my attempts in producing an album. As I felt I written all about it I put an end to that series.

But I enjoy rambling about the creative proces a lot, as I do on other topics. I haven’t decided on a format yet, other than the weekly occurrence. I will just let my mind wonder around and see what topic springs to mind.

I am thinking about creative processes for some time now and I found them in almost everything I do, making music, writing software, researching things, cooking. All these things have a few things in common. On the surface its all about the end result, a program has too work, a song finished and a meal eaten. But when you look a little closer, it has everything to do with creativity as well, balancing the ingredients into something beautiful.

Most of these processes are defining the boundaries of the project, or problem you want too solve, searching for the right ingredients and make them work together. And a lot of attempts fail. Is that a bad thing ?

Failure is learning, as with anything you learn by doing. In a society were only succes gets shared it might seem that only talent is needed and the rest is inspiration. And then as some sort of magical cocktail the end result is there.

I know that this is not the case, I have made countless mistakes in my coding, investing, running and musical adventures. The only failure is quitting.

This is not just some bolstered never quit anything mantra. Sometimes things are not meant to be, a chosen field just doesn’t fit, and giving those up for thing better suiting is a smart thing to do. But if its something you really feel you want too achieve just keep going. Because after the initial joy and energy boost of a new endeavor, the energy levels drop whenever things get hard. The results are not what you envisioned, the problem seems unsolvable and so on.

Remember that the passion and the inspiration are the beginning and the end of a circle the rest of the circle is hard work and showing up. Next week I will go into the showing up part and how to create habits that benefit your progress.

The music journey – Making an album (week 29,30) the final report

Running behind is never fun, and whilst it has been fun keeping tabs om my ambitious plan on making an album this will be my last post in this form. I think I have written all there is about my ups & downs learning to use my musical equipment and subsequently produce an album. Which was a bit too ambitious in hindsight. The project will go on and one day the album will be finished.

But as I have said before, aiming high will get you places you don’t get too otherwise. And this is true. The end result is not here yet, but the work ethic & proces is. And moreover its a sustainable rhythm. I keep having problems some weeks with my cognitive energy and imbalance. That’s something I have to deal with on a daily basis no matter what I do.

It has been annoying at times, but this project gave me another thing keeping me busy for the long term, hopefully a lifetime. However fun hobby’s are, molding those hobby’s into projects makes them way more valuable. In experience, in learning and in focus. Hard things are enjoyable. And you can have fun doing it.

So I have 2 modes at the moment, working on my projects, and leisure time. The first category consist of hobby’s molded into projects, whether it be in music, sports or other ventures. The second consists of walking about, reading books , casual listening, visiting people & places.

That distinction makes it easier to plan, and get ideas out. It takes the work out of work and the procrastination out of the hobby’s. It might not work for everyone, but I am sure that if you find a few things in life you love doing, doing it with a bit more focus and working towards goals it’s will be indefinitely more rewarding.

In other words, you will never work a day in the rest of your life. This whole process has given me the insight in what I can do, aspire to, and dream about. It has set the stage for continuous work on my own terms and on my own pace.

In a nutshell this is what I learned to do, and these steps will help anyone wanting to get a hobby or any other pasion project further. So here is a list.

- Plan your time consistently.
- Plan 3 or more sessions a week , at a minimin 3.
- Don’t overdo it in hours , you can only work with a high focus for so long.
- Write down all ideas. Take 3 at a time for further development.
- Divide sessions into playtime, learning, and finishing work.
- Aim high , you might not make it to the perceived goals, but you get further with it then if you aim for easily achievable goals.
- Always focus on the next step, don’t make the steps too big (that creates frustration in case of the lack of succes).
- Trust the proces and more importantly yourself.
- Be strikt not hard on yourself.
- Yes, showing up (consistently) is half the work.
- Take breaks and celebrate the little victories.
- Have fun, and focus.
- Keep a diary, it will help put things into perspective.
- And last but not least, record everything.

Just some things I learned, lot’s of them are obvious, the most important thing is keep working at your craft, build knowledge, make it a habit. It will not seem like much progress at first. But it all adds up.

This was it for this series. I will continue writing music related blogs on a weekly basis and will go deeper into workflow, techniques, and time managent in future episodes. I am still figuring out the form factor but I will get started right away.

Thanks for reading so far and see you soon!

The music journey – Making an album (week 28)

I am running behind on my blogs, didn’t have time too scribble about week 28, due to other activities, mostly out of the house. Week 28 has been a week with lots of difficulty showing up. Starting any activities regarding my music ambitions was very hard.

I really value the rhythm I have developed and letting go of that rhythm is hard. It’s the same feeling I get when I can’t run. And that’s not even factoring in the positive effects both have on my wellbeing.

Yet this week has been all about having a hard time getting started with any of the activities I can normally swap between depending on my energy levels. And when I got started I had to give it up pretty fast.

I know its a case of falling down and getting up again, this week however was mostly falling down.

I will write about the previous week at the end of this week, making sure I get some of my Rhythm back.

The music journey – Making an album (week 27)

Still going, this was a hard week. Most of the time showing up is not that hard. This week however it was. My cognitive state didn’t allow for much activity at all. Most of the time I am good enough to be able to switch between activities.

If reading is a problem, I switch to editing samples, making a patch or just messing about with loops. This week was different. I could not perform any of the tasks I normally do. I did however give it a go a few times. So I managed to read a chapter in this phenomenal book on ~gen in MAX MSP. It’s called Generating Sound & Organizing Time by Graham Wakefield & Gregory Taylor

I probably mentioned it in another post, but it’s recommenced reading. Even if you are not into Max , it’s just good getting an understanding of what this does in terms of musical ideas and seeing things in a different perspective.

It’s about working with the ~gen functionality within MAX and what you can achieve with, and it’s a lot. For me a bit difficult to get my head around but it’s really intriguing. And I will probably have to read it a few times and work with it to fully get to grips with it.

So it was a bit of a frustrating week and not what I had in mind. Eventually that is life as well.

The music journey – Making an album (week 26)

This week it was a week mostly spend on reading about music instead of making any music. I did however work on my Max MSP patch. And it slowly starts to click in my mind. It’s a really great environment to start some sonic exploration and go beyond the beaten path. The way of thinking about music and how you approach ideas also slowly changes. It’s an ever evolving way of building your own musical tools, without having to buy new equipment.

Just the thing which is such fun with modular synths. Building your own instrument which you can change over and over. Max doesn’t replace my need for physical interaction with instruments but its a great way for me too stay active with music and not producing any sound.

The physical part of twisting and turning knobs and sliders and patching cables is what fascinated me about synthesizers from the beginning, so don’t sell all your hardware just jet. But Max MSP is something I can recommend for anyone in music too really take a good look at. Just chancing your perception on how too approach music, the concept of sound design and controlling (or not) the outcome is fascinating.

It has a steep learning curve, which is undeniable. But the help function is outstanding. Also lot’s of very good video’s can be found online.
If you dive in it will reward you especially in combination with a modular , in my case Eurorack, synthesizer. With all available interfaces out there the connection between a computer and the Eurorack world is such you solve a need for a certain function most likely with a Max patch without the need to go out and buy another module. And just that is reason enough to learn Max.

Het blijft geweldig om de interactie met de knoppen te hebben en dat is wat mij ooit fascineerde aan synthesizers, maar Max MSP is iets wat ik iedereen kan aanraden om eens echt goed naar te kijken. Al was het alleen maar om je perspectief te veranderen en de manier van denken over geluid, het ontwerpen ervan en het controleren (of juist niet) ervan onder de loep te nemen.

If you are looking for an interface between your computer and Eurorack be sure to check out Expert Sleepers, very good modules which you can expand as your needs grow.

The possibilities with MAX MSP and a small Eurorack setup are endless. So is the fun to be had.

The music journey – Making an album (week 25)

This week I made a good start in building the sequencer for my Eurorack in Max Msp, for now it’s aimed specifically at the Morphagene and what functionality I need for that. Already done a few tests and still have a lot of work to do.

That’s basically it as far as progress goes. while designing the Max patch I got to think about how music touches all of my interests. It satisfies my technological curiosity, I can think about design concepts and I can dive into musical history.

From reading manuals, via biographies and watching documentaries. Without even making any music. So when I have a good day cognitively speaking I can read and think about music, and if I have a really good day I can make music. It’s an integral part of my life, and weekly activities. There is always something to do which drives me forward in the direction of my goals.

As I touched upon last week, getting those goals in to fruition isn’t always easy and sometimes an activity doesn’t seem to contribute anything towards the goals. But if you look at it from another and wider perspective there is always something in the things you do which moves you forward, inching closer to your goals.

The music journey – Making an album (week 24)

Another week done. Time sure goes pretty fast. Especially when working on fun things. So this week has been all about MAX MSP. Partly due to having problems this week with listening too sound over a longer period of time, and partly because I had it planned.

Besides learning the workings of MAX I got into learning short cuts, basic workflow stuff that’s all over this software. I am more and more seeing the use of memorizing all this in order to gain some speed in my workflow. With my limited cognitive energy it’s vital for me when I able too handle sound I can can get ideas out quickly. And finish them fast as well.

Muscle memory is key in that it skips thinking about were I can find a certain function, it becomes like riding a bike. It’s not the most exciting bit of this journey but a very essential one. Getting to know your equipment and making sure using it becomes second nature.

However learning these things is very straining, which I didn’t really expect. I know I have too get trough this phase of the learning curve in order too speed up the music making proces. To be continued. Onto next week.

The music journey – Making an album (week 23)

This week a more philosophical post. The whole proces of making an album from scratch is hard, for me it was starting all over again with making music. From getting back into learning how to use Ableton to more conceptual questions about how I wanted my project and ultimately my album to sound and look like.

At first I wrote a white paper of sorts too gather what I wanted out of it. Which was too learn as much as possible and also do as much as possible. The whole concept, which I will keep to myself for now as it isn’t finished, was pretty big.

Not just in the timeframe but also for my current level of knowledge and experience. That’s ok, and I will explain why.

First of all, it means the first iteration will most probably fail, as my project did in the timeframe I had set myself. The failure however is the goal in many ways. As reaching for goal far beyond what I can accomplish today will get me too learn a lot. A lot more than I would do when I set myself up for easy goals.

The trick is however, to set shorter term goals that are achievable, but contribute in a large part towards the big goal. The short iterations and tiny tasks will get you there. However this is for me at least pretty frustrating at times. As I am used to learning very fast, and put lots of time in a project. Which I can’t do anymore.

But by taking small steps I got a rhythm going, every week I spent a fixed amount of time on music projects , whether it be learning, researching, programming or making music every week I do something. No matter how little it is, I put in my fixed set of hours which I know I can put in. Also everything which is ultimately worth something to me is achieved by doing hard things consistently.

As a result I have learned a lot, it might not go as fast as I want, be as good as I want, but I am getting there. Consistency is key.