new goals – Cornerman

Last time I wrote about ways to get insight in how your time is really spent on a weekly basis and how you can get some breathing room into your week. However I did not go into the actual making of the planning itself. This week I will talk about building the planning and what should be the main focus when planning. And no it’s not (always) about efficiency.

Plan with consistency in mind.

We have 1 new goal in mind, something we want to do more and achieve a certain goal in. To get good at something we need consistency in the time we spent on it. So much so that it becomes a habit and is part of our weekly routine. Before it’s a habit , something we do almost automatically, it needs time to first become a consistent part of our planning. And we have to be able to execute a planning.

To make sure this is feasible our planning needs room to breath, not just in time but also purposefully with breaks, rest and recovery space. Only then will we be able to fully work trough our planning. So it’s not about doing as much as possible, but we need to plan for longevity. We need to be able to keep up with ourselves. Consistency is key. It’s not a sprint, it’s a marathon.

How do we achieve consistency in a planning ?

We know how much time we spent on things, we also made some changes. Dropped some activities from the list and limited time spent on certain activities. So how do we fit in our new goal ? We have some room, now we partly fill this in with activities towards our new goal. Make sure you choose 3 moments in the week. 3 is the minimum for making something a habit over the long run. Don’t overdo it in hours especially in the beginning. It’s hard work starting something new and will take a lot of energy. So start modest. Let’s say 2 sessions of 1 hour and 1 session of 1,5 hours. Take 5 to 10 minutes break between each 30 minutes. Plan those as well. So how does that look ?

Time	Activity	Duration
8:00 - 8:45	Meeting	0:45
8:45 - 8:55	Break	0:10
9:00 - 9:30	Focus work	0:30
9:30 - 9:35	Break	0:05
9:35 - 10:05	Focus work	0:30
10:05 - 10:15	Break	0:10
10:15 - 10:30	Emails	0:15

Why do we need breaks in our planning ?

We need breaks not just to take a rest and recover, but the most important thing, we need it to let our mind process and digest the things we learned. Rest gives our brain the ability to remember and preserve.

Everyone has a limited amount of energy for doing high cognitive tasks a day. Things like reading a difficult book (or manual), working on solutions to complicated problems and so on.

If you trained yourself very well in these tasks and your environment is at its best (more on this later) this is 4 hours a day. Really focussed work. That takes a lot of energy. To recuperate it means you can’t do this for 4 hours straight without breaks. you need breaks to maintain a high level of focus. And to get out of that chair. So to make those hours count, breaks are essential.

But I work 8 hours a day ?

Yes most people do, and not included time spent traveling. Luckily a lot of work related tasks are not high cognitive tasks. A lot of things are low cognitive tasks preceding the high cognitive tasks. Simply the hours it takes to get a job done.

Finding a solution to the problem is the high cognitive taks, getting the tools out and spending the hours is less cognitive demanding. Yet can still exhaust you without breaks. So when you work, maintain the breaks. Take less meetings. Make sure the meetings you take are to the point, and are not back to back. You need time to process what is said in that meeting and distill the work that comes out of it for you. It might be counter intuitive to say no to people more often. But it will free up your work calendar and it will improve the quality of your output. Thus making you more efficient. See, there is some efficiency to be gained as well.

So in order to save up some energy for your after work activities and your new goal, go and take the same approach for your work planning as well. Take the breaks, don’t overflow your calendar, make sure you focus on what’s important and block time for high cognitive tasks.

High cognitive tasks & their environment.

Things that take a lot of brain power, finding solutions to problems. Learning new skills. Doing the hard things basically, need a certain setting for your brain to be able to focus. the first one being, no distractions. So no phones, no interruptions and ideally no screens. Or no internet connected screens.

Make sure the desk is clean, with just the things you need, and a pen and some paper for taking notes. Yes paper notes, by writing your brain remembers things better. So take any preferred notebook, blank sheets of paper, and start writing. Draw things. Any way that helps you remember the things you want too learn or work out the solution to a problem. And be able to reproduce them.

Set a clock and take a break of 5 or 10 minutes every half hour. You need to practice this. We live in a world of distraction and its not easy staying focused. It takes time. First few attempts might exhaust you.

Weekly planning

Your weekly planning is an overview of important tasks and activities. More importantly plan your rest and preferable take one or two moments in your week doing nothing, making sure you have playtime or just hanging around. The most important thing is breathing room and consistency. Yielding results is far more about continuing working that it is about short periods of hard work on your passion project and then months of no work at all.

And last but not least, have fun !

Showing up?

Showing up is half the work, which is half true in itself. Because without a rhythm to your showing up, the act of showing up gets harder and harder.

Bit of a confusing sentence right ? Everything in life moves according to a rhythm , breathing is a rhythm , the sunrise a rhythm, you move in a certain rhythm.

So in order to become good at anything, working on that skill needs a rhythm. And in order for a rhythm to become a rhythm, planning it is necessary. Even for people who hate planning. Mostly it is not the planning people hate. But the showing up. Planning something leaves a lot of room for perceived failure, and that feeling is what you want to avoid. Postponing any activity feels bad. Especially an activity you want to be good at, have a passion for. Dream of doing.

So we don’t plan, and set ourselves up for failure. Not failure in a sense that we are bad at the very thing we want to be good at. But failing because we never got started.

So how do we plan ?

People tend not to plan activities, but cram the day as full as possible, doing as much as possible. And call it planning. That’s the opposite of planning. Planning needs room, breathing room. As a person you will not be at your best all the time. Most of the time, how you feel and how your energy flows depends on a lot of things you can’t control. Cramming your days as full as possible leaves more room for external factors sucking your attention and energy away.

The first step, set one new goal

There is a lot things that can be said for having multiple goals, but as we plan for the first time, in a new way, we forget we already have goals in our life. Maybe not goals defined as goals. But time is being consumed. You have your personal life, work, and maybe already a sport or other physical activity you do. All of these things already have a place in your diary and a rhythm to them.

So think of one new thing you want to master, be good at, improve your skills on. For me that is making music. Which always lingered in the distance and I defined it as a hobby, but never put in a consistent amount of time and work. Yet I loved doing it whenever I got around to it. So think about that one thing. Your passion as it is commonly defined.

Write this down as your focus point for planning.

The second step, measure your real time consumption.

Keep a diary and measure how long every activity in your agenda really took versus how much you planned for it. And make notes on what kind of taks it was. Household shores are tasks you will have to do. And never plan enough time for. Also make notes of how all activities outside of the obligatory ones contribute to your new goal. Be honest.

You don’t plan the binging of this new series on Netflix or any other subscription thing. Note the hours, also make note of how many hours you spent on social media not doing anything towards your goal.

Make detailed notes, how you feel, if you where happy at the end of the day, how energized you felt at the beginning and at the end. Do all this for 2 weeks.

The third step, deleting activities and compressing time slots.

Now its time to start deleting all those excess activities and limit time spent on things, its ok to wind down with social media, watch some tv at the end of the day. But limit the hours you put into those things.

Household shores need doing, get the notes out and see if you planned these realistically or did they consume more time ? Allocate time appropriatly.
Also, plan ahead, do the groceries with a list you made earlier, plan making the list. And so on.

Delete any activities that drifted you away from your new goal, and are not absolutely necessary. Combining these 3 should make room for spending at least a couple of hours on the new goal. Make sure you plan these new activities at least 3 times a week, in order to get that all important rhythm.

Last but not least, plan leisure time. Grab that book, watch that movie, go hang out with friends, do date night , do nothing. Leave room for doing nothing. Plan rest! Really resting is very important, just sitting or lying down. Doesn’t have to take long.

Plan days or longer with no plans at all, play in those days. Do whatever you feel like. Be a kid again. This is a great way for experimenting without limits and ingraining new paths of thinking into your subconsciousness.

Make sure rest and recovery are done in between the ‘harder’ activities that take up a lot of energy. All tasks with a high level of concentration can only be done for so many hours a day. Science has it marked down to four a day, if you are practiced. I will do a separate blog on focussed work. But don’t overdo it on complicated tasks. Especially in the beginning.

The finish

So we now know what we want to achieve. We have the goal. We measured our activities. We know the realities of executing all tasks in a week. We downsized on the amount of activities and limited our time we spend per activity.

We booked in time for rest and recharging. So what’s next, make a default planning for the week, set a fixed day for doing the planning for next week, lets say Saturday evening. Execute the planning, and keep a diary om the progress.

Next week I will dive into the structure of planning and how to build up a routine.

Tag: new goals

Focus your planning on building habits and routines